Privacy Policy
Privacy Policy
Last updated: September 30, 2026
Trailhead Coffee respects the privacy and security of personal and financial information. This Privacy Policy describes how Trailhead Coffee collects, accesses, uses, stores, and protects information in connection with its website, business operations, and internal software integrations, including integrations with Intuit QuickBooks Online.
Information We Collect
Trailhead Coffee may collect information provided directly through our website, purchases, communications, and business relationships. This may include names, email addresses, shipping and billing information, order information, and other information necessary to operate our business.
QuickBooks Online Integration
Trailhead Coffee uses a private software integration to access its own QuickBooks Online accounting information.
When authorized through Intuit, this integration may access financial and accounting information associated with Trailhead Coffee's QuickBooks Online company. Depending on the functions enabled, this information may include accounts, transactions, expenses, sales, invoices, customers, suppliers, financial reports, tax-related accounting information, and other accounting records available through the QuickBooks Online API.
The integration is intended for Trailhead Coffee's internal business use, including financial analysis, bookkeeping review, reporting, reconciliation assistance, and financial management.
Access to QuickBooks Online is authorized using Intuit's OAuth authentication system. Trailhead Coffee does not require users to provide their Intuit password directly to the integration.
How Information Is Used
Information accessed through our systems may be used to:
• Operate and manage Trailhead Coffee
• Maintain and review accounting records
• Analyze business income and expenses
• Prepare financial reports and business insights
• Identify potential bookkeeping errors or inconsistencies
• Assist with transaction categorization and reconciliation
• Support tax and accounting preparation
• Improve internal business processes
Artificial Intelligence and Service Providers
Trailhead Coffee may use third-party technology and artificial intelligence services to assist with business administration, financial analysis, bookkeeping review, reporting, and other internal business functions.
When third-party services are used, Trailhead Coffee seeks to limit access to information reasonably necessary to perform the requested function.
Data Storage and Security
Trailhead Coffee takes reasonable administrative and technical measures to protect information from unauthorized access, disclosure, alteration, or destruction.
Authentication credentials, access tokens, refresh tokens, API credentials, and similar security information should be stored securely and are not intentionally made publicly available.
Sharing of Information
Trailhead Coffee does not sell personal or financial information.
Information may be shared with service providers when necessary to operate the business, process transactions, maintain accounting records, provide technology services, comply with legal requirements, or perform services requested by Trailhead Coffee.
QuickBooks Authorization and Revocation
Access to QuickBooks Online is granted through Intuit's authorization process. Authorization may be revoked by disconnecting the application from the applicable Intuit or QuickBooks account.
When access is revoked, the integration will no longer be able to retrieve new information from that QuickBooks company unless authorization is granted again.
Data Retention and Deletion
Information is retained only as reasonably necessary for business, accounting, tax, legal, security, and operational purposes.
Requests regarding personal information, access, correction, or deletion may be submitted using the contact information below. Certain accounting, tax, transaction, or legal records may need to be retained where required by law or legitimate business requirements.
Third-Party Services
Our website and business systems may interact with third-party services including Shopify, Intuit QuickBooks, payment processors, technology providers, and other services used to operate Trailhead Coffee.
Those services maintain their own privacy and security practices and policies.
Changes to This Policy
Trailhead Coffee may update this Privacy Policy as its business, technology, or legal requirements change. The most current version will be published on this page.
Contact
Questions or requests regarding this Privacy Policy or Trailhead Coffee's handling of information can be directed to:
Trailhead Coffee
Edmonton, Alberta, Canada
Email: chris@trailheadcoffee.ca
Website: trailheadcoffee.ca